Privacy Policy

Account information: When you sign up, we collect your email address and, optionally, your name and job search preferences (current title, target roles, target locations).

Resume content: If you upload a resume, we extract its text for use in AI-powered features (match scoring, resume tailoring, cover letter generation). The original file is stored securely in Supabase Storage.

Job application data: Job titles, companies, descriptions, stages, notes, and any documents you create through the app.

Usage data: Pages visited, features used, and error events — collected via PostHog for product analytics. No personally identifiable information is attached to analytics events.

We use your data solely to provide and improve ApplyPilot:

• Displaying your job board and application history
• Running AI features on your resume and job descriptions
• Sending follow-up reminder emails you schedule
• Processing payments via Stripe
• Improving the product through aggregated, anonymised analytics

We do not sell your data to third parties.

ApplyPilot uses the Anthropic Claude API to power AI features (match scoring, resume tailoring, cover letter generation, interview prep).

When you trigger an AI feature, relevant content — such as your resume text and the job description — is sent to Anthropic's API servers to generate a response.

Anthropic does not train its models on data submitted through the API. Your resume and job data are not used to improve Anthropic's models. You can read Anthropic's privacy policy at anthropic.com/privacy.

All data is stored in Supabase (PostgreSQL), hosted on AWS infrastructure in the US. Resume files are stored in a private Supabase Storage bucket — they are never publicly accessible. Signed URLs with a 1-hour expiry are used to serve your files.

We enforce row-level security (RLS) on every database table — your data is only accessible to you and cannot be read by other users.

If you are in the European Economic Area, you have the right to:

• Access — request a copy of the data we hold about you
• Correction — update inaccurate data via your account settings
• Deletion — delete your account and all associated data from Settings → Danger Zone. This permanently removes all your data from our database, storage, and authentication records.
• Portability — request an export of your data

To exercise any of these rights, email us at privacy@applypilot.app.